If you’re ready to take the pressure off of remembering all your tasks and projects, and start projecting and planning for the growth of your biz, this is for you.

Once you start implementing your project management tool to manage your everyday tasks and your ongoing projects, you’ll notice much more of a state of flow in your business.

You’ll move forward with more confidence, clarity, and ease.

Today, I’m walking you through a comparison of three of the top Project Management tools for managing your online business: ClickUp, Asana, and Trello. 

Let’s dive right in.

ClickUp Overview

ClickUp is a great option for creating a customizable workspace that you can use to organize EVERYTHING from content scheduling to lead tracking – which makes it a super versatile project management system in comparison to some of its competitors.

It’s my favorite out of all three of these project management tools– (but don’t let that sway you!), and it’s the tool I use in my own biz.

ClickUp’s free plan is perfect for anyone starting out, as it has pretty much all the customizations you’ll need. 

Pros of ClickUp

Custom statuses & Workspaces

You can set custom statuses for each task, create smaller / sub-workspaces within your own workspace, and share them with others in your team.

Once your ClickUp account is set up with specific templates and structured in a way that works for your unique business needs, it’s easy to navigate the different categories of tasks and to set the different statuses for each task: ex. to-do, in-progress, review, complete.

Watchers & Assignees

Additionally, you can assign ‘watchers’ on tasks– and no, not like the creepy Netflix show! 😂

This feature is helpful when you’re waiting on one particular task to be completed so that either you can review it or it can be delegated to the next team member for their part of the project.

This works well in a variety of scenarios, for example: when you’re repurposing content for different platforms and have different team members handling each– from your social media manager to your video editor and web designer, etc.

Manage Your Workflow & Team

Each task within ClickUp has a convenient built-in time tracking option so that both you and your team members can get a good sense of how much time they’re spending on each type of task.

Plus, as your team grows, another helpful feature within ClickUp is the Team tab– here, you can quickly get an overview of what your team is working on and manage the workload/workflow from there. 

This helps you determine whether team members can take on more tasks or whether it may be time to bring on another team member to offload tasks when your team is reaching their limit on hours or availability. 

Cons of ClickUp

The only downside to ClickUp is that it takes time to learn how to use it, but once you do, it’ll change your life!

Seriously! Get ready to be more productive, organized, and to delegate tasks like the boss you are.

When you first sign up, ClickUp is almost stripped to the bare bones, so if you don’t have time to learn this tool, you might prefer a more beginner-friendly project management tool like Asana or Trello… or you can invest in some plug and play templates like mine to jumpstart your progress.

Both of these tools are also highly popular for managing online businesses.

Asana Overview

Asana is definitely an easier tool to learn how to use than ClickUp. When I first started my biz, I used Asana, and it worked well for me and my clients– but now that I have more customizability with ClickUp, I won’t go back to Asana!

Pros of Asana

Workspaces & Tasks

Like ClickUp, with Asana, you can create different workspaces, or projects, and you can choose how you prefer to view your tasks: list, calendar, or board, which are organized by which workspace each task is assigned to. 

User-friendly

Asana is visually appealing and easy to navigate, which makes it a win-win for online business owners who are just starting out and getting comfortable with new platforms and tools.

It also offers a Portfolios feature that allows you to manage your team’s workload- but this is a paid feature.

Cons of Asana

If you want advancements with customizable fields such as ‘statuses’ on tasks and projects, you’ll have to pay for it. 👀  

Asana’s free version has limited automation, no start date feature, and you can only assign one person to a task.

Trello

Overview

Trello is another beginner-friendly project management tool. Like Asana, it’s relatively intuitive and easy to use- and it may be the most simple of the three tools in terms of setup. 

However, you’ll likely find Asana to be much more visually appealing, and for some, it makes Asana the tool that’s easier to navigate.

Pros of Trello

Trello is a good fit for a beginner online biz owner on-the-go who values simplicity in managing everyday tasks. 

Checklists & Brainstorming

If you love a good checklist, Trello’s got you covered with this feature. 

Also, If you’re the type to brainstorm a ton of ideas while you’re in the middle of other things, this tool also has an app that makes it easy to record ideas on your phone, to revisit later.

Cons of Trello

If you want to customize and automate this tool, it can get pricey pretty quickly. 

Additionally, if you have complex or multi-faceted projects, Trello likely isn’t your best bet. 

So, which tool is best for your business?

The bottom line is, if you’re new to project management within your business, either Asana or Trello might work really well for you. 

I’d highly recommend Asana as an easy-to-use beginner tool, but since everyone’s unique workflow is different, you can always start a trial of each tool and see which seems like the best fit for your biz.

If you’ve already got a small team, or you envision growing your team to scale your biz in the near future, I definitely recommend starting with a tool that already includes more integrations with other apps, and more customization and automation options, to support the growth of your business. 

Again, if you want to use a tool for the lifespan of your biz, definitely go with ClickUp.

If ClickUp sounds like the tool for you, I have some great templates and tutorials!